Please see the Academic Policies section of this catalog for a full explanation of the Grading Policy.
Letter grades may be accompanied by a plus or minus to be calculated into a student's grade point average (GPA) as follows:
A grade of incomplete (I/INC) will be awarded when circumstances beyond a student’s control impede the student from completing the requirements of the course prior to the date grades are due. Incompletes may not be awarded simply because a student has failed to complete the requirements for the course, or to provide time to complete additional work beyond those requirements in order to improve the student’s final grade. It is the responsibility of the individual instructor, in consultation with the student, to decide whether the student has a legitimate reason for not completing the work on time.
When assigning a grade of incomplete, the instructor will communicate to the student the work required to resolve the incomplete, and assign a deadline within a maximum of one year by which the work must be complete. If the incomplete is not resolved by the deadline, it will become a permanent incomplete (PI). When a student is given a grade of incomplete, the faculty member will ask the student to fill out a form establishing the work required to resolve the incomplete along with the established deadline. The form is signed by the faculty member, the student, and the department chair, and submitted to the registrar’s office. It is the student’s responsibility to complete all required work by the deadline or the incomplete will become a permanent incomplete.
An incomplete grade must be resolved within a maximum of one year or it becomes a permanent incomplete. Graduating students receiving an incomplete in their final semester have a maximum of 30 days to resolve the incomplete or it becomes a permanent incomplete. If they do not resolve the grade, they must consult the registrar's office to establish a revised graduation date and will be put on a leave of absence until the incomplete is cleared. If the incomplete is not made up in time for the revised graduation date, the student will be removed from the list of potential graduates. The student will not be reinstated to the list until the grade change has been submitted to the registrar's office.
In extraordinary circumstances, a student may petition for an extension of the incomplete deadline. It is the student's responsibility to initiate the request for extension in advance of the established deadline. To be granted, the request must receive approval from the instructor, the department chair, and the dean of the graduate school.
If a student receives incomplete grades for all of the courses in which they are enrolled in a given term, they will have received 0 credits for that term and are not making satisfactory academic progress. The student is responsible for understanding how this would impact their eligibility for financial aid.
Below are program-specific requirements related to the total allowable numbers of incomplete grades and the relationship between incomplete grades and program transition points:
- School Counseling: Students must resolve all incomplete grades before enrolling in SCED 516 School Counseling Internship.
- Educational Administration: Students may not have more than 4 semester hours of incomplete credit at any one time to remain in good academic standing.
- Doctor of Education in Leadership: Students may not have an incomplete grade in more than one course to remain in good academic standing. All incomplete grades must be resolved before the student can register for EDLL 750 Doctoral Dissertation.
- Student Affairs Administration: No more than 50% of a student’s grades may be incomplete at any given time to remain in good academic standing.
- Professional Mental Health Counseling: Students must resolve all incomplete grades in courses required for their program before registering for MHC 580 Practicum in Counseling or MHC 582 Mental Health Internship: Adult Emphasis / MHC 583 Mental Health Internship: Emphasis on Child and Family Problems.
- Professional Mental Health Counseling—Addictions: Students must resolve all incomplete grades in courses required for their program before registering for MHCA 580 Practicum in Professional Mental Health and Addiction Counseling or MHCA 582 Internship in Professional Mental Health and Addiction Counseling.
- Marriage, Couple, and Family Therapy: Students must resolve all incomplete grades in courses required for their program before registering for MCFT 580 Practicum in Marriage, Couple, and Family Therapy or MCFT 582 Internship in Marriage, Couple, and Family Therapy.
- School Psychology: Students must resolve all incomplete grades in courses required for their program before registering for SPSY 582 Internship in School Psychology.
- Teacher Education (MAT, MEd, and Endorsement programs): Students must work with their advisors to establish a deadline for resolving any incomplete grades in order to continue in the program or begin their practicum placement.
- Certificates (Eating Disorders, Ecopsychology, Teacher Leadership for Equity and Social Justice, and Teaching of Writing): No more than 50% of a student’s grades may be incomplete at any given time to remain in good academic standing.
The grade of deferred (DFD) is a temporary placeholder for a permanent grade. This designation is used to indicate on the transcript that a student has completed the first portion or semester of a course that continues into at least another semester. When the full course or sequence is completed, the student receives a grade to replace the DFD placeholder on the transcript.
Credit/No Credit Grades
Credit (CR) signifies that a student has earned the equivalent of a B- or higher for a course taken on a credit/no credit basis. Students who fail to complete the course at this level receive a designation of no credit (NC).
Required Participation Grades
The grade of required participation (RQ) signifies that a student has participated in the graduate school's Convocation or Core experiences. No credit is awarded for participation; the designation is used only to verify the student's participation on the transcript.
Students who audit a course will not receive academic credit. They must identify that they intend to audit the course prior to the end of the add/drop period of the term in which the course is being offered. Audit students are expected to attend classes consistent with the instructor's attendance policy. Audit students may participate in any or all course requirements and examination. The grade of AU will be recorded on the academic record. Audit grades, once granted, are final.