Undergraduate Catalog

Academic Standing

Academic Standing Rules and Regulations and Progress Toward Degree Completion

Academic standing and credit completion are monitored for all students* at the end of each semester (including summer) by the registrar. The student and academic advisor(s) are notified when the student's performance is found to be unsatisfactory. Students receiving financial aid need also to be aware of the satisfactory-progress requirements for continued eligibility for financial aid. For details, see Financial Assistance.

The registrar monitors a student’s GPA (both semester and cumulative) to determine Academic Standing, and monitors credit completion to determine whether or not a student is making sufficient progress toward degree completion. If a student has been awarded one or more incomplete grades, standing/status will be calculated using the listed default grade(s).   

Academic standing and insufficient credit completion are evaluated separately as described below. Students who experience both credit and GPA deficiencies will be monitored using Academic Standing categories.

Academic Standing

The registrar uses a set of report categories to inform a student when performance is unsatisfactory. These categories are as follows:

Warning Academic warning expresses concern that a possible problem is developing. Warning is not recorded on the student's official transcript. The student is still considered to be in good academic standing. Warning is assigned when a student:

  • earns a semester GPA of less than 2.000 and has a cumulative GPA below 2.000; or
  • earns a semester GPA of less than 1.500 and has a cumulative GPA of 2.000-4.000.

While on warning, a student is:

  • expected to meet with an advisor and participate in a reflection process to develop a plan to address the concern.

Probation Academic probation notifies the student that a problem exists. Probationary status is noted on the student's official transcript. Probation is assigned when a student:

  • is already on a status of Warning; and
  • earns a semester GPA of less than 2.250 and has a cumulative GPA below 2.000.

While on probation, a student:

  • is expected to meet with an advisor and participate in a reflection process to develop a plan to address the concern.
  • is prohibited from participating in co-curricular activities including student government and varsity sports.
  • may be ineligible to receive financial aid funds.

To be removed from a standing of warning or probation, a student must earn at least 12 semester credits within a single semester, with a semester GPA of at least 2.250 and a cumulative GPA of 2.000 or higher.

A student who does not meet the criteria to be removed from the current level of standing, and who does not escalate to the next level of standing, will continue on in the current standing and be subject to the same requirements.

Suspension Academic suspension notifies the student of his or her ineligibility to enroll in the College of Arts and Sciences for a specified period of time; normally one academic year. Suspended status is noted on the student's official transcript. Suspension is assigned when a student:

  • is already on a status of probation; and
  • earns a semester GPA of less than 2.250 and has a cumulative GPA below 2.000.

To be reinstated after suspension, a student must:

  • complete 12 credits at another accredited institution with a GPA of 2.500 or above. The credits must be transferable to Lewis & Clark College. (Consult with the Office of the Registrar to have courses pre-screened.)
  • submit a written request to the registrar which should include a reinstatement application, a personal assessment of the reason for the poor performance, an explanation of how the student plans to overcome the difficulty, and a proposed academic plan.
  • submit an official transcript of all coursework completed during the absence from Lewis & Clark.

The student’s request will be reviewed by the Subcommittee on Petitions and Appeals, and if the request is approved, the student will be reinstated on probation.

Dismissal  If, after reinstatement to Lewis & Clark College, a student receives a second academic suspension, the student is permanently dismissed with no further opportunity to enroll at Lewis & Clark College.

Low Credit/Insufficient Progress:

The registrar uses a set of report categories to inform a student when earned credit does not meet expectations. These categories are as follows:

Credit Concern Credit concern status is applied when the college believes that a possible problem is developing. Credit concern is not recorded on the student's official transcript. Credit concern status is assigned when a student:

  • does not complete every registered course, and completes fewer than 12 credits.

While on credit concern status, a student is:

  • expected to meet with an advisor and participate in a reflection process to develop a plan to address the concern.

Credit Warning Credit warning status notifies the student that a problem exists. There is concern that the student is not meeting academic progress goals. Credit warning is not recorded on the student's official transcript. Credit warning is assigned when a student:

  • is already on a status of credit concern; and
  • does not complete every registered course, and completes fewer than 12 credits for the second consecutive semester

While on credit warning, a student:

  • is expected to meet with an advisor and participate in a reflection process to develop a plan to address the concern. The student may wish to discuss a leave of absence with the advisor.
  • is expected to meet with the Financial Aid office if the student receives financial aid. 

To be removed from a status of credit concern or credit warning, a student must earn at least 12 semester credits within a single semester, with a semester GPA of at least 2.250 and a cumulative GPA of 2.000 or higher.

A student who does not meet the criteria to return to good credit status, and who does not escalate to the next level of concern, will continue on in the current status and be subject to the same requirements.

Credit Progress Disqualification Credit progress disqualification notifies the student of his or her ineligibility to enroll in the College of Arts and Sciences for a specified period of time; normally one academic year. Disqualification status is noted on the student's official transcript. Disqualification is assigned when a student:

  • is already on a status of credit warning; and
  • does not complete every registered course, and completes fewer than 12 credits for the third consecutive semester.

To be reinstated after disqualification, a student must:

  • complete 12 credits at another accredited institution with a GPA of 2.500 or above. The credits must be transferable to Lewis & Clark College. (Consult with the Office of the Registrar to have courses pre-screened.)
  • submit a written request to the registrar, which should include a reinstatement application, a personal assessment of the reason for the poor performance, an explanation of how the student plans to overcome the difficulty, and a proposed academic plan.
  • submit an official transcript of all coursework completed during the absence from Lewis & Clark.

The student’s request will be reviewed by the Subcommittee on Petitions and Appeals, and if the request is approved, the student will be reinstated on credit warning status.

Academic Standing and Credit Progress Status Appeal Process

If extenuating circumstances should be taken into account in determining a student's academic standing or credit progress status, the student may submit a written appeal to the registrar within the time frame specified in the standing/status notification. Please note that a student who was awarded one or more incomplete grades may appeal standing only after all incomplete grades have been resolved. The appeal must be submitted within two weeks of the expiration date of the incomplete grade(s).** 

Appeals will be reviewed by the Subcommittee for Petitions and Appeals. The major concerns of the subcommittee are the welfare of the student and the student's ability to maintain satisfactory grades and satisfactory progress. Decisions of the committee are final.

Detailed information regarding appeals can be found on the Appeals page of the Office of the Registrar website, but in general, the appeal must contain:

  • a personal assessment of the reason for the poor performance or deficient credit.
  • an explanation of how the student plans to overcome the difficulty.
  • a proposed academic plan.
  • demonstration of support for the appeal from faculty and/or staff.

The student is strongly encouraged to work with the advisor to complete an appeal, and may also solicit letters supporting an appeal from any appropriate off-campus resource. If a medical condition impacted the student’s performance, documentation from a medical provider should be included.

Cocurricular Eligibility

In order to participate in cocurricular activities, including student government or varsity athletics, a student must be in good academic standing.


*Students enrolled solely in the college’s AES program have standing calculated by the director of Academic English Studies.

**Standing is not recalculated unless the student successfully appeals.